Executive Assistant

Location: Hybrid work model with regular in-office presence at the Melbourne office on Tuesdays–Thursdays; primarily operates during Australian business hours.

Annual salary: AUD 80,000–90,000.

Company

hirify.global provides cloud-based supply chain management solutions connecting retail trading partners globally.

What you will do

• Provide proactive executive and administrative support to the Regional VP, Australia, including calendar management, expenses, travel, and basic budget administration.
• Coordinate leadership and team meetings, agendas, briefing materials, logistics, and follow-up actions.
• Prepare and maintain reports, presentations, documentation, and routine communications.
• Act as a point of contact for internal and external stakeholders, triaging requests and escalating issues when needed.
• Support leadership travel, events, team activities, projects, and ad hoc business initiatives.
• Handle confidential information, manage competing priorities, and improve administrative ways of working.

Requirements

• At least 2 years of experience as an Executive Assistant, Team Assistant, or administrative professional in a medium to large organization.
• Experience supporting senior stakeholders and managing competing priorities.
• Strong written and verbal communication, organization, time management, interpersonal, and follow-through skills.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to handle confidential information with discretion and work independently and collaboratively in a fast-paced environment.
• Ability to work in the hybrid Melbourne office model, with regular attendance Tuesdays–Thursdays, during Australian business hours.

Nice to have

• Experience supporting a VP, executive, or senior leadership team.
• Experience in a multinational or technology/software organization.
• Experience coordinating business projects, leadership initiatives, or cross-functional activities.
• Relevant tertiary qualification or equivalent experience.

Culture & Benefits

• Collaborative and inclusive work environment focused on innovation and continuous improvement.
• Exposure to executive leadership, business operations, and cross-functional initiatives.
• Potential career development toward senior executive support, business operations, or broader coordination responsibilities.
• Comprehensive, country-specific benefits aligned with local laws and market practices.
• Commitment to diversity, equity, inclusion, and equal opportunity.

Hiring process

• The role reports to Nicholas Gallus and primarily supports the Regional VP, Australia.
• Competing requests are prioritized with the Regional VP and relevant leadership stakeholders.