Executive Operations Assistant

Location: New York, New York, United States; hybrid work with office attendance on Mondays, Tuesdays, and Thursdays.

Salary: $65.38–$76.92 per hour base salary for roles based in New York City.

Company

Notion builds a collaborative AI workspace where knowledge, projects, meetings, and AI tools are brought together for individuals, teams, and companies.

What you will do

• Support two leaders in the Engineering and Product organizations and help run efficient day-to-day operations.
• Manage and prioritize executive calendars to align time with business objectives.
• Organize meetings, track notes and action items, and improve communication workflows.
• Coordinate flights, hotels, transportation, dining, and executive expense reports.
• Plan team offsites and events, including large events for hundreds of employees and smaller multi-day executive gatherings.
• Build community by organizing celebrations and experiences that keep employees connected and recognized.

Requirements

• 5+ years of Executive Operations experience at fast-growing companies, ideally supporting technical teams.
• Strong organization and attention to detail, with the ability to stay calm under pressure and create order from chaos.
• Effective written, verbal, and group communication skills for conveying leadership priorities.
• Experience organizing large team events and executive offsites.
• Strong emotional intelligence and relationship-building skills across all levels of the organization.
• Ability to maintain complete confidentiality on business matters.

Nice to have

• Experience supporting Engineering or Product leaders in a fast-growing technical company.
• Daily experience using Notion and enthusiasm for the product.

Culture & Benefits

• Work alongside colleagues in person on designated Anchor Days.
• Competitive cash compensation, equity, and benefits.
• Environment focused on collaboration, clarity, authenticity, operational excellence, and strong relationships.
• Encouragement to use AI as a collaborator and to experiment with new ways of working.