Executive Assistant (AI)

Location: Boston, MA, United States; in-office presence required four days per week, with one flexible work-from-home day. The role requires arrival by 8:00 AM, with some team meetings beginning at 7:00 AM.

Salary: USD 60,000–110,000 base salary per year, plus potential variable compensation and benefits.

Company

hirify.global provides investment management solutions for institutional clients across global capital markets.

What you will do

• Provide high-level administrative and operational support to the Head of Human Resources and selected senior leaders.
• Manage complex calendars, resolve scheduling conflicts, protect focus time, and coordinate meetings with executives, committees, colleagues, and external stakeholders.
• Arrange domestic and international travel, accommodations, itineraries, meetings, events, expenses, and presentation materials.
• Track commitments, follow-ups, deadlines, talent calendar milestones, performance review activities, and HR project actions.
• Lead onboarding for new HR team members and provide cross-coverage for other Executive Assistants and leadership teams.
• Build collaborative relationships across senior leadership offices, HR, external contacts, and the administrative assistant community.

Requirements

• At least five years of administrative experience in a professional services organization.
• Advanced proficiency with Microsoft Word, Excel, Outlook, OneNote, PowerPoint, and Microsoft Copilot.
• Ability to adopt new technologies and use AI and data-driven insights to streamline workflows and support strategic projects.
• Strong organization, prioritization, multitasking, project management, communication, and problem-solving skills.
• Professionalism, executive presence, reliability, sound judgment, and absolute discretion when handling confidential information.
• Ability to work in the Boston office four days per week and accommodate early meetings and changing priorities.

Culture & Benefits

• Collaborative culture that encourages independent thought, healthy debate, and long-term thinking.
• Flexible work arrangement with four office days and one flexible remote day each week.
• Benefits include retirement, health, dental, vision, pharmacy, HSA, FSA, commuter, life and disability insurance, and employee assistance programs.
• Additional support includes adoption assistance, backup childcare, tuition and CFA reimbursement, paid holidays, sick time, vacation, and other paid leave.
• Employees may be eligible for a discretionary corporate bonus or incentives.