Administrative Assistant (Cybersecurity)

Location: USA - New York City, NY. Applicants may be required to appear onsite at a hirify.global office during the recruitment process.

Salary: $41,100.00–$68,900.00 USD per year.

Company

hirify.global provides information, software, and services for professional and business organizations.

What you will do

• Manage the CISO’s complex calendar, meeting schedules, agendas, communications, and follow-ups across multiple time zones.
• Coordinate Security Councils, Governance Committees, Leadership Forums, technical security meetings, executive visitors, and vendor meetings.
• Plan team events, offsites, workshops, leadership meetings, domestic and international travel, itineraries, expenses, and related logistics.
• Coordinate onboarding and offboarding for employees, contractors, consultants, and third-party resources, including equipment, access, workspace, and approvals.
• Maintain time tracking, shared drives, documentation, distribution lists, organizational charts, and workforce and resource reports.
• Support budgets, purchase requests, purchase orders, invoices, vendor records, contract routing, renewals, and security-related subscriptions.

Requirements

• 7+ years of experience supporting executives, preferably in technology, cybersecurity, risk, audit, or corporate functions.
• Experience supporting VP, SVP, CISO, CIO, or other C-level executives.
• Experience coordinating global meetings across multiple geographies and managing administrative reporting and workforce coordination.
• Strong organizational, time-management, written and verbal communication, interpersonal, judgment, and confidentiality skills.
• Proficiency with Microsoft Office, Teams, Zoom, SharePoint, and expense or travel platforms such as Concur.
• Familiarity with procurement systems such as Coupa and the ability to use AI tools to improve efficiency and productivity.

Nice to have

• Experience coordinating contractors, vendors, budgets, or purchase requests.

Culture & Benefits

• Medical, dental, and vision plans.
• 401(k), FSA/HSA, and commuter benefits.
• Tuition assistance, vacation and sick time, and paid parental leave.
• Recruitment includes in-person interviews, and AI-generated responses or third-party assistance during interviews are not permitted.