Executive Assistant - VP Legal

Location: Irvine, California, United States; hybrid schedule with daily office presence on Monday, Wednesday, and Thursday, and periodic presence on Tuesday or Friday.

Salary: $71,600–$95,500 annually.

Company

hirify.global builds data storage infrastructure for AI-driven data centers, cloud platforms, and enterprise systems.

What you will do

• Manage calendars for vice presidents by prioritizing schedules, qualifying requests, soliciting agendas, and coordinating attendees.
• Plan internal and external meetings, team offsites, and organization-wide events, including briefing materials and travel packets.
• Act as an authorized proxy for communications and approvals and route routine inquiries to the appropriate parties.
• Coordinate complex domestic and international travel, including itineraries, passports, and visas.
• Manage expense reports, purchase orders, requisitions, payments, and internal administrative tools for the Risk Management team.
• Coordinate with IT before meetings and events while proactively solving problems and anticipating recurring needs.

Requirements

• At least 4 years of experience supporting senior management, preferably legal or finance executives in a high-tech public company.
• Advanced knowledge of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication, organization, time management, critical thinking, and attention to detail.
• Ability to handle confidential information, prioritize complex issues, anticipate deliverables, and work collaboratively.
• Daily presence in the Irvine office is required on Monday, Wednesday, and Thursday, with periodic Tuesday or Friday attendance.
• Ability to incorporate AI into workstreams and demonstrate leadership, discretion, and ethical judgment.

Nice to have

• California notary public certification.

Culture & Benefits

• Full-time employee position with non-exempt status and overtime eligibility under company policy and applicable law.
• Paid vacation and sick leave, medical, dental, and vision insurance, and life, accident, and disability insurance.
• Flexible spending and health savings accounts, employee assistance programs, tuition reimbursement, and transit benefits.
• Potential eligibility for short-term incentives, long-term incentives, restricted stock units, and the WD Savings 401(k) Plan.
• Inclusive workplace committed to equal opportunity, accessibility, diversity, belonging, and respectful collaboration.