Legal Administrative Assistant

Location: Redwood City, CA; in-office work presence required

Salary: $70,000–$80,000 annually, dependent upon qualifications and experience.

Company

hirify.global is a law firm providing legal services through attorneys and paralegals.

What you will do

• Provide administrative, document production, organizational, research, and client support to attorneys and paralegals.
• Manage multiple calendars, schedule meetings, process expense reimbursements, and coordinate travel.
• Create, format, and edit complex legal documents and organize paper and electronic files.
• Coordinate responses to auditor requests and support new client intake with attorneys and the Conflicts Department.
• Track attorney time, provide backup support, and contribute to departmental workflow projects.
• Support meetings and events, including overtime when required.

Requirements

• At least one year of corporate legal secretary or legal administrative assistant experience.
• Advanced proficiency in Microsoft Word, Outlook, and document conversion applications such as Kofax Power PDF or PDF Creator Plus.
• Experience managing multiple calendars across multiple time zones.
• Experience with HP/Autonomy iManage or another document management system, plus legal applications such as Intapp, Aderant, and Chrome River.
• Strong written and verbal communication, problem-solving, analytical, organizational, and attention-to-detail skills.
• BS/BA degree or equivalent work experience; ability to handle confidential information, shifting priorities, and a fast-paced environment.

Culture & Benefits

• Full-time, non-exempt employment.
• Monday through Friday schedule, 8:30 a.m. to 5:00 p.m.
• Team-oriented collaboration and opportunities to support departmental projects.