Administrative Assistant, Legal Innovation & Operations

Location: 30 Rockefeller Plaza, New York, New York; hybrid schedule with a minimum of four days per week in the office

Salary: $45,000–$60,000 per year

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, sports, and theme park content and experiences.

What you will do

• Provide proactive, high-volume executive support to the SVP, Legal, AI Innovation & Legal Operations.
• Coordinate incoming requests, competing priorities, executive calendars, meetings, and calls across time zones.
• Prepare briefing materials, agendas, presentations, decision summaries, and leadership meeting materials.
• Track decisions, commitments, action items, deadlines, and follow-up with stakeholders.
• Arrange domestic and international travel, manage itineraries, expenses, reimbursements, and records.
• Coordinate onboarding, special projects, team meetings, events, databases, and administrative processes.

Requirements

• 4+ years of administrative or executive support experience, preferably supporting a senior executive.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Strong organizational, analytical, administrative, interpersonal, written, and oral communication skills.
• Ability to manage competing demands, exercise judgment, anticipate needs, and work independently.
• Experience in a fast-paced, matrixed environment and with geographically distributed teams.
• Ability to handle privileged, confidential, and highly sensitive information with discretion.

Nice to have

• Bachelor's degree or equivalent experience.
• Experience in a legal, corporate, technology, or media environment.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Employee discounts and other company perks.
• Inclusive culture with opportunities to support community initiatives.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.