Executive Assistant to the CEO (Robotics)

Location: Chatsworth, California, United States; Workplace: On-site

Company

hirify.global operates in a dynamic startup environment with experience spanning manufacturing, robotics, aerospace, and technology.

What you will do

• Manage the CEO’s calendar, including complex scheduling across multiple time zones and competing priorities.
• Coordinate domestic and international travel, including visas, accommodations, transportation, itineraries, and briefing materials.
• Organize internal and external meetings, agendas, logistics, notes, and follow-up actions.
• Track leadership priorities, deadlines, deliverables, records, and action items across teams.
• Act as a liaison with internal teams, customers, investors, partners, vendors, and other stakeholders.
• Support executive communications, expense processing, company events, leadership offsites, and special operational projects.

Requirements

• 5–7 years of experience supporting executives, teams, business operations, or related functions.
• Exceptional organization, attention to detail, judgment, discretion, and follow-through.
• Strong written and verbal communication, problem-solving, and prioritization skills.
• Ability to adapt quickly and manage changing priorities in a fast-paced environment.
• Proficiency with Microsoft Office, Google Workspace, and common productivity and collaboration tools.
• Ability to work on-site in Chatsworth, California.

Nice to have

• Experience supporting a founder, CEO, executive leadership team, customers, investors, partners, or board members.
• Experience coordinating domestic and international travel, company events, employee engagement programs, or leadership offsites.
• Project coordination or operations experience in a startup, manufacturing, robotics, aerospace, technology, or other high-growth environment.
• Experience with Asana, Notion, Airtable, Monday.com, or similar project management tools.

Culture & Benefits

• Work in a dynamic startup environment where priorities shift quickly and flexibility is essential.
• Competitive benefits package.
• Stock option participation.
• Focus on operational excellence, structure, organization, and accountability.