Executive Assistant (AI)

Location: Austin, TX, United States

Company

hirify.global is a startup developing distributed AI infrastructure for private, scalable AI deployment on consumer hardware.

What you will do

• Provide administrative and logistical support to three C-level executives, including calendar management, meeting scheduling, and travel coordination.
• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.
• Track project deliverables, deadlines, and action items across departments.
• Coordinate with technical, legal, operations, and finance teams on contracts, procurement, compliance, expenses, and budgets.
• Maintain documentation and records, coordinate conferences and events, and support onboarding and internal communications.
• Handle sensitive information with discretion and maintain confidentiality.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 2–5 years of administrative or operational support experience in a fast-paced environment.
• Strong organizational, communication, prioritization, and attention-to-detail skills.
• Proficiency with Google Workspace, Slack, Notion, and Zoom.
• Professionalism, discretion, sound judgment, initiative, and the ability to anticipate needs.

Culture & Benefits

• Values centered on truth, ownership, tenacity, and humility.
• Health, dental, and vision benefits for eligible U.S.-based employees.
• 401(k) match, equity options, supplemental life insurance, and parental leave for eligible employees.
• $200/month health and wellness stipend and $500/year Function Health subscription.
• Continuing education support, flexible time off, and free parking for in-office employees.