Executive Assistant & Office Manager (AI/Robotics)

Location: New York, United States; on-site

Salary: $70,000–$85,000 per year, with potential equity and region-specific compensation.

Company

hirify.global builds data infrastructure for robotics and embodied AI, including data capture, labeling, and hardware-enabled workflows for AI labs and robotics companies.

What you will do

• Manage leadership calendars, travel, logistics, meeting materials, research, and action-item follow-through.
• Run daily operations for the New York office, including vendors, facilities, supplies, events, visitors, and internal systems.
• Support business development and sales through research, outreach coordination, pipeline tracking, decks, briefs, and relationship follow-up.
• Act as the operational point of contact for the New York office and coordinate across sales, deployments, and engineering.
• Identify blockers, solve operational problems early, and support onboarding for New York-based hires and contractors.

Requirements

• 3+ years of experience in executive assistance, chief of staff, operations, or a generalist role at a fast-moving company.
• Experience supporting senior executives or founders directly while managing multiple workstreams.
• Strong written and verbal communication with clear, concise, and professional output.
• Comfort with data, metrics, analytical work, and ambiguous operational problems.
• Ability to work on-site in the New York office.
• Discretion, trustworthiness, organization, adaptability, and strong ownership of outcomes.

Nice to have

• Experience at a startup, technology company, or high-growth environment.
• Exposure to business development, sales operations, or commercial workflows.
• Experience building or improving internal processes and serving as an office lead or chief of staff.
• Familiarity with Notion, Slack, Google Workspace, and CRM platforms.

Culture & Benefits

• High-trust, high-visibility role with direct access to leadership.
• Opportunity to grow into broader operations or chief of staff responsibilities.
• Work alongside a technical team building infrastructure for robotics and embodied AI.
• Inclusive hiring practices and interview accommodations available upon request.
• Potential equity, health and wellness benefits, and other company programs.