Executive Assistant & Office Manager

Location: New York, United States; on-site at Mecka's New York office

Salary: $70,000–$85,000 per year plus equity

Company

hirify.global builds data infrastructure for robotics and embodied AI, working with robotics hardware partners and commercial operators across hospitality, retail, pharmacy, logistics, and healthcare.

What you will do

• Manage leadership calendars, travel, logistics, meeting materials, research, and action-item follow-through.
• Run day-to-day New York office operations, including vendors, supplies, facilities, systems, events, and visitor logistics.
• Support business development and sales through research, outreach coordination, pipeline tracking, decks, briefs, and partner follow-up.
• Serve as the operational point of contact for the New York office and coordinate across sales, deployments, and engineering.
• Surface blockers, resolve operational issues, and support onboarding for New York-based hires and contractors.

Requirements

• 3+ years of experience in an executive assistant, chief of staff, operations, or generalist role at a fast-moving company.
• Experience supporting senior executives or founders directly.
• Ability to manage multiple workstreams simultaneously without losing follow-through.
• Clear, concise, and professional written and verbal communication.
• Comfort with data, metrics, analytical work, and ambiguous operational problems.
• Ability to work on-site in New York.

Nice to have

• Experience at a startup, technology company, or high-growth environment.
• Exposure to business development, sales operations, or commercial workflows.
• Experience building or improving internal processes.
• Experience with Notion, Slack, Google Workspace, and CRM platforms.
• Previous experience as an office lead or chief of staff.

Culture & Benefits

• High-trust, high-visibility role with direct access to leadership.
• Opportunity to contribute to a fast-growing company developing robotics and embodied AI infrastructure.
• Broad operational scope beyond traditional executive assistance.
• Potential to grow into broader operations or chief of staff responsibilities.
• High-intensity environment emphasizing technical rigor, urgency, ownership, and measurable outcomes.