Office Coordinator

Location: Mexico, on-site

Company

hirify.global develops a hotel commerce platform that helps accommodation providers attract and manage bookings from guests worldwide.

What you will do

• Oversee Mexico office facilities, building services, meeting rooms, reception support, visitor access, mail, packages, and courier services.
• Maintain a safe, comfortable, inclusive, and productive workplace, including health and safety procedures, emergency protocols, and first-aid supplies.
• Manage office supplies, pantry services, workspace allocation, computer equipment handovers, and employee office-related requests.
• Plan and coordinate in-office events, team-building activities, social events, lunch-and-learns, wellness activities, and workplace engagement initiatives.
• Manage vendors and suppliers, including contracts, deliveries, installations, service quality, invoices, and cost-effective procurement.
• Track the office budget, maintain operational documentation, support office development projects, and coordinate employee insurance and food voucher enrollments.

Requirements

• At least 2 years of experience in office management or a similar administrative role.
• Proficiency in Google Workspace and spreadsheets.
• Experience with budget management, expense tracking, and vendor invoice processing.
• Basic understanding of health and safety regulations in office environments.
• Excellent verbal and written communication skills in English and Spanish.
• Strong organisation, adaptability, diplomacy, initiative, and ability to work both independently and collaboratively.

Culture & Benefits

• Part-time schedule of 20 hours per week, ideally from 9:00 to 14:00, Monday to Thursday.
• Equity package and a structured career development pathway.
• Private health insurance and support with major medical expense insurance enrollment.
• Paid birthday, study, and volunteering days, plus generous parental leave.
• Quarterly social and team events and Employee Resource Groups.

Hiring process

• Submit a resume for review by the Talent Acquisition team.
• Provide pronouns and any adjustments needed during the interview process.