Operations and Project Assistant

Location: Hybrid role based in the Silicon Valley or San Francisco, California offices, with work from home and designated office attendance determined by business needs.

Salary: $84,000–$120,000 per year, with a discretionary performance bonus potentially available.

Company

hirify.global & West is a technology and life sciences law firm focused on companies and investors in the innovation economy.

What you will do

• Manage the Chief Compliance Officer’s calendar, scheduling, meeting logistics, briefing materials, correspondence, and follow-up actions.
• Track priorities, deadlines, deliverables, documentation, and information flow across Risk, Information Governance, and Partner Recruiting.
• Coordinate partner recruiting pipelines, interviews across multiple offices and time zones, candidate materials, records, and follow-up communications.
• Support compliance, risk, and information governance projects, including workstreams, milestones, reports, policy rollouts, and training logistics.
• Assist with research, data gathering, vendor relationships, contract tracking, and committee meeting logistics.
• Use technology tools thoughtfully to improve work quality and efficiency.

Requirements

• 3–5 years of experience in administrative, operations, or executive support roles, ideally in professional services, legal, or corporate environments.
• Experience supporting senior leaders or managing complex, multi-stakeholder workflows.
• Excellent written and verbal communication skills, with the ability to tailor messaging to different audiences.
• High proficiency with Microsoft Office, including Copilot, Outlook, Word, PowerPoint, and Excel.
• Ability to work accurately in fast-paced, high-volume environments while managing competing priorities.
• Bachelor’s degree or equivalent practical experience; discretion and confidentiality are essential in the law firm environment.

Nice to have

• Familiarity with project management or recruiting platforms.
• Prior exposure to legal, compliance, risk, or recruiting functions.

Culture & Benefits

• High-visibility work with direct exposure to firm leadership and opportunities to grow into operations management or senior business services.
• Hybrid work arrangement combining home-based work with attendance at a designated hirify.global office.
• Healthcare, life insurance, Health Savings Accounts, Flexible Spending Accounts, and wellbeing benefits for eligible employees.
• Collaborative, intellectually engaged environment focused on high-quality work.