Executive Assistant

Location: El Segundo, California, United States

Salary: $90,000–$100,000 per year, depending on experience, plus benefits and incentive plans.

Company

hirify.global is a California-based mobility company developing technology-first, user-centric vehicles focused on connected mobility and human-vehicle interaction.

What you will do

• Provide comprehensive one-on-one executive support to the CEO, including calendar, travel, expense, correspondence, and meeting-material management.
• Act as the primary contact and gatekeeper for the Office of the CEO, coordinating communication with board members, senior management, donors, foundation staff, and external stakeholders.
• Research, prioritize, and follow up on sensitive or confidential matters, determining appropriate responses and escalation paths.
• Coordinate agendas for senior management meetings, off-sites, staff meetings, and board-related activities in compliance with applicable bylaws.
• Manage special projects and deliverables, including drafting memos, acknowledgement letters, personal correspondence, executive materials, and external communications.
• Maintain confidentiality, keep the CEO informed of upcoming commitments, host business visitors, and support effective cross-functional communication.

Requirements

• Bachelor’s degree.
• 5+ years of experience providing high-level administrative support to senior executives, boards of directors, and high-level stakeholders.
• 2+ years of experience supporting C-level executives.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, scheduling, coordination, prioritization, communication, problem-solving, and multitasking skills.
• Ability to work independently under pressure, handle confidential matters with discretion, and adapt to last-minute changes.

Nice to have

• Master’s degree.
• Experience in a technology or startup environment.
• Experience in automotive, consumer electronics, or internet/software industries.
• Mandarin bilingual capability for stakeholder engagement.
• Familiarity with product, technology, or AI.

Culture & Benefits

• Healthcare, dental, and vision benefits, free for employees and discounted for family members.
• 401(k) options.
• Casual dress code and relaxed work environment.
• Culturally diverse and progressive atmosphere.
• Fast-paced startup environment with rapidly changing priorities.