Executive Assistant & Office Manager

Location: New York, United States; in-office / hybrid work setup

Company

hirify.global builds an AI-native customer feedback intelligence platform that unifies feedback sources into a knowledge graph, adaptive taxonomies, and an agent platform.

What you will do

• Manage the CEO’s calendar, inbox triage, travel, and meeting preparation.
• Run New York office operations, including vendors, supplies, facilities, and building relationships.
• Plan and execute in-office events, team gatherings, and offsites.
• Manage People Operations logistics, including onboarding, offboarding, device provisioning and collection, and people-system accuracy.
• Partner with Finance, People, and the founding team on expenses, budgets, and operational systems.
• Build scalable administrative processes, anticipate needs, and handle sensitive information with discretion.

Requirements

• 5+ years of experience in executive assistance, office management, or operations, ideally in a fast-paced startup or technology company.
• 3+ years supporting a founder or senior executive with end-to-end ownership of their time and confidential, high-stakes work.
• Experience managing office operations, vendor relationships, and events.
• Hands-on experience with onboarding, offboarding, device lifecycle management, and HRIS hygiene.
• Fluency with Google Workspace, Slack, Notion, and common expense, travel, and calendar tools; comfort adopting AI tools.
• Ability to work in the New York office in an in-office / hybrid setup. Strong judgment, collaboration, mentoring, and adaptability are required.

Culture & Benefits

• High-impact ownership of the CEO’s time, the New York office, and operational systems.
• Autonomous, open, collaborative, and values-driven environment.
• Opportunity to grow into People Operations, Business Operations, or chief-of-staff-style work.
• Competitive salary, equity, hybrid work setup, and premium healthcare.