Recruiting Coordinator (Temp) (AI)

Location: Mountain View, California, United States; flexible hybrid workplace model

Hourly range: $35–$38 USD

Company

hirify.global develops photonic computing and data center infrastructure for advanced AI and high-performance computing workloads.

What you will do

• Own end-to-end scheduling for high-volume candidate interviews and debrief meetings across all hiring stages.
• Coordinate complex virtual and in-person interview loops across multiple time zones.
• Resolve calendar conflicts and last-minute reschedules while keeping the hiring process moving.
• Act as the logistical point of contact between candidates, recruiters, and internal stakeholders.
• Provide live day-of interview support, confirm access, and ensure participants have accurate links and context.
• Audit and improve scheduling workflows, email templates, tooling, and automation.

Requirements

• 2+ years of experience in high-volume interview scheduling, including 50+ interviews per week.
• Experience coordinating across multiple time zones and managing concurrent hiring pipelines.
• Ability to learn recruiting and scheduling tools quickly, including ATS, scheduling software, and video conferencing platforms.
• Strong written and verbal communication skills with a polished, service-oriented approach.
• Ability to prioritize effectively, adapt quickly, and improve scheduling reliability.
• Capacity to comply with federally mandated U.S. export control requirements.

Nice to have

• Bachelor's degree.
• Ability to work autonomously and exercise sound judgment when recruiters or hiring managers are unavailable.
• Familiarity with Greenhouse or similar ATS and scheduling automation platforms.
• Interest in photonic technology, AI infrastructure, and high-performance networking.

Culture & Benefits

• Medical, dental, and vision coverage.
• Retirement savings matching program.
• Life insurance and short- and long-term disability coverage.
• Vacation, sick leave, public holidays, and paid family leave.
• Training and development, commuter benefits, and a flexible hybrid workplace model.
• Equity grants may apply to full-time employees; benefit eligibility varies by employment status and location.