Events Assistant (Ghent)

Location: Hybrid role based in Ghent, Belgium, with on-site event support across Europe.

Company

hirify.global develops a cloud-based SaaS Transport Management Platform that automates logistics administration, optimizes planning, and supports more efficient, profitable, and sustainable transport operations.

What you will do

• Support the planning and execution of trade shows, regional and customer events, partner events, webinars, and company gatherings.
• Manage pre-event logistics, including travel, hotels, organiser deadlines, venue orders, catering, Wi-Fi, furniture, and merchandise.
• Set up event pages, website updates, outreach materials, webinar invitations, and speaker coordination.
• Provide on-site support with stand setup, demo stations, visitor welcome, lead scanning, and customer and partner hospitality.
• Clean and upload delegate data in HubSpot, prepare follow-up emails, and configure marketing and sales workflows.
• Maintain event cost and ROI tracking, reporting dashboards, debriefs, checklists, and key learnings.

Requirements

• Fluent Dutch, French, and English required.
• Strong organisational and time-management skills with the ability to manage multiple deadlines.
• Detail-oriented, proactive, and confident communicating with suppliers, organisers, and internal stakeholders.
• Comfortable using Canva, Google Suite, and Slack.
• Ability to work in a hybrid setup from the Ghent office and support EU-based events on site.

Nice to have

• Experience with trade shows, webinars, or corporate events.
• Familiarity with HubSpot, LinkedIn, or similar tools.
• Interest in logistics, transport, or SaaS marketing.

Culture & Benefits

• Hands-on exposure to event coordination across international trade shows and customer-focused gatherings.
• Flexible hybrid working environment with a modern office in Ghent.
• Supportive and collaborative commercial and marketing team.
• Competitive salary and benefits package.
• Opportunity to grow into a senior Events or Marketing role.