Executive Assistant

Location: Palo Alto, California, United States; primarily in office. The role requires flexibility and responsiveness, including support outside standard business hours.

Salary: $120,000–$135,000 per year, plus equity.

Company

hirify.global is a profitable fintech platform modernizing the U.S. trucking and logistics industry by helping owner-operators and small fleets save on fuel and payments.

What you will do

• Manage complex executive calendars, anticipate conflicts, and make thoughtful tradeoffs around leadership time.
• Track priorities and commitments, surface blockers, and prepare executives for important decisions and meetings.
• Design workflows, tools, and communication rhythms that improve organization, alignment, and follow-through.
• Draft and coordinate executive communications, synthesize information, and translate it into clear priorities and actions.
• Own travel, expenses, Board and investor logistics, leadership meetings, offsites, and occasional personal support.
• Use Claude and other AI tools for research, preparation, communication, and workflow improvement while protecting confidential information.

Requirements

• 5+ years supporting founders or C-level executives in a fast-paced, high-growth environment, with experience handling complex and high-impact work.
• Ability to anticipate executive needs, manage upward, and improve leader effectiveness without unnecessary overhead.
• Excellent written communication and the ability to synthesize complex information and write in another person’s voice.
• Strong systems thinking, prioritization, judgment, discretion, and independent decision-making.
• Composure and presence when working under pressure with confidential information.
• Fluency with Claude, Google Workspace, Slack, and Ramp, or the ability to become proficient quickly.

Culture & Benefits

• Fast-paced, collaborative, high-growth environment with close partnership with the co-founders and executive team.
• Competitive salary, equity, and multiple health benefit options.
• Responsible Time Off and 401(k) matching.
• Career growth opportunities and support.
• Annual company offsite event.
• Commuter benefits, lunches, and snacks.