Executive Assistant

Location: Nashville, United States; onsite office support required. Must be authorized to work in the United States.

Company

hirify.global Music Publishing is a global music publisher supporting songwriters and composers through creative, administrative, licensing, and rights-related services.

What you will do

• Provide executive-level business and personal support to Nashville’s CEO.
• Manage a complex, changing calendar of internal and external meetings, reprioritizing activities as business needs change.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, immigration paperwork, currency, and phone plans.
• Organize international conferences, presentations, meetings, venues, audiovisual support, hotel blocks, entertainment, and group events.
• Process expense reports, support licensing and deal administration, and maintain proprietary system updates.
• Screen calls, direct inquiries, manage reception, and support office projects and administrative activities.

Requirements

• 5 or more years of experience supporting executive-level management in a fast-paced environment.
• Exceptional organization, responsiveness, follow-through, independent decision-making, and problem-solving skills.
• Ability to handle highly confidential and complex information with discretion, integrity, and professionalism.
• Strong written and verbal communication skills, attention to detail, adaptability, and composure under pressure.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Must be authorized to work in the United States. Some travel is required, and extended evening or late-night hours may be necessary.

Culture & Benefits

• Inclusive, collaborative, and global working community.
• Modern office environment supporting productivity, creativity, and teamwork.
• Medical, dental, vision, life, disability, and 401(k) benefits with employer matching.
• Flexible time off and winter recess.
• Professional growth and development opportunities, plus family, caregiver, fertility, tuition, adoption, and wellness support.