Executive Assistance

Location: In-office in Dublin, Ireland, with a hybrid policy requiring a minimum of 3 days per week in the Dublin office. The role includes occasional remote work and approximately 10–15% international travel to Poland or North America.

Company

hirify.global provides a cloud platform combining digital, core, analytics, and AI capabilities for property and casualty insurers worldwide.

What you will do

• Manage complex, high-volume executive calendars across GMT, CET, and EST time zones.
• Coordinate scheduling, meeting preparation, shared documentation, and cross-regional alignment with administrative partners.
• Plan international multi-leg travel between Ireland, Poland, and North America, and manage related expenses.
• Organize onsite meetings, workshops, leadership events, and team offsites, including logistics and visitor management.
• Handle sensitive business information with discretion and sound judgment.
• Mentor junior administrative staff and contribute to the global executive assistant community.

Requirements

• 5+ years of administrative support or executive assistant experience supporting senior management at VP or Director level.
• Experience supporting distributed or remote teams across European and North American time zones.
• Strong project management, prioritization, problem-solving, and autonomous ownership skills.
• Exceptional written and verbal English communication skills are required.
• Advanced proficiency with Google Workspace, Slack, Zoom, and modern project management tools such as Asana, Jira, or Monday.com.
• Ability to work primarily from the Dublin office and accommodate early or late touchpoints with Poland and North America.

Nice to have

• Experience supporting Engineering, Product, or highly technical global operations teams.
• Familiarity with Polish business culture or basic Polish language skills.
• Experience navigating complex corporate travel and expense policies across EMEA and AMER.

Culture & Benefits

• Work in a fast-paced, global, and highly distributed organization.
• Collaborate with leaders and teams across Dublin, Poland, the United States, and Toronto.
• Participate in international leadership summits and team events.
• Contribute to a global administrative community focused on knowledge sharing and cross-coverage.