Senior Executive Administrative Assistant (Aerospace)

Location: Houston, United States; generally an office environment

Company

hirify.global is a human space exploration company developing commercial spaceflight services, advanced spacesuits, and next-generation orbital infrastructure.

What you will do

• Support the Chief People Officer and Chief Information Officer as a dedicated operational and administrative partner.
• Manage complex, high-volume calendars and resolve scheduling conflicts across both executive offices.
• Coordinate domestic and international travel, including itineraries, visa requirements, and day-of logistics.
• Prepare agendas, pre-reads, briefing materials, expense reports, and meeting logistics.
• Track action items, deliverables, risks, and cross-functional commitments through completion.
• Coordinate work between People and Technology teams and maintain SOPs and process documentation using Jira and Microsoft 365.

Requirements

• Bachelor’s degree in Business Administration, Operations, Communications, Human Resources, or a related field.
• 10+ years of experience in senior executive assistance or executive administration supporting C-suite leadership.
• Experience managing executive travel, international travel coordination, expense reporting, and policy compliance.
• Proficiency with Microsoft 365 and project management tools such as Asana, Monday.com, Jira, or equivalent.
• Strong written and verbal communication skills, with the ability to draft executive communications and synthesize complex information.
• Additional export-control screening may be required for access to technical data or technology regulated under NASA, ITAR, or EAR requirements. Willingness to work evenings and weekends as needed is required.

Nice to have

• Experience supporting multiple executives in a fast-paced, high-complexity environment.
• Familiarity with People/HR and Technology/IT functions.
• Experience in aerospace, defense, technology, or government contracting environments.

Culture & Benefits

• Mission-driven work focused on commercial human spaceflight and the expansion of human activity beyond Earth.
• Values include leadership, innovation, teamwork, accountability, technical rigor, execution discipline, and pride of delivery.
• Work may involve sitting or standing for extended periods and occasionally lifting or carrying up to 25 pounds.
• Equal opportunity workplace committed to inclusion and non-discrimination.