Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Managing the operational rhythm and administrative needs of the CTO and Head of Engineering with an accent on organizational efficiency and executive coordination. Focus on optimizing leadership operating cadences, managing complex calendars, and enhancing the candidate experience for senior engineering hires.

Location: Hybrid in San Francisco

Salary: $160K – $180K + Equity

Company

Baseten powers mission-critical inference for dynamic AI companies by uniting applied AI research, flexible infrastructure, and seamless developer tooling.

What you will do

• Manage complex calendars for the CTO and Head of Engineering, balancing shifting priorities and intentional time allocation.
• Own the Engineering organization's operational cadence, including leadership meetings, Engineering All Hands, and roadmap planning.
• Prepare leaders for meetings by proactively managing agendas, materials, logistics, and follow-ups.
• Support the executive candidate and new hire experience, providing high-touch support during onsite interviews and onboarding.
• Coordinate domestic and international travel and manage executive inboxes to prioritize communications.
• Continuously improve leadership operating processes to make them more efficient and scalable.

Requirements

• 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering) in a high-growth technology company.
• Must be based in San Francisco for a hybrid work arrangement.
• Exceptional organizational skills and the ability to manage multiple competing priorities.
• Outstanding written and verbal communication skills with strong executive presence.
• Proven ability to coordinate complex cross-functional initiatives involving many stakeholders.
• Experience managing complex calendars, travel, and recurring operating rhythms.

Culture & Benefits

• Competitive compensation with meaningful equity grants.
• 100% coverage of medical, dental, and vision insurance for employees and dependents.
• Flexible PTO policy, including a company-wide Winter Break from Christmas Eve to New Year's Day.
• Paid parental leave and fertility/family-building stipend through Carrot.
• Company-facilitated 401(k) plan.
• Unique exposure to various ML startups for networking and learning.