Executive Assistant (AI)

Location: Boston, MA, United States. In-office presence is required four days per week, with one flexible work-from-home day; the workday starts by 8:00 AM, with some team meetings at 7:00 AM.

Base salary: USD 60,000–110,000 per year, plus potential variable compensation and benefits.

Company

hirify.global provides investment management solutions across global capital markets for institutional clients in more than 60 countries.

What you will do

• Provide high-level administrative and operational support to the Head of Human Resources and selected senior leaders.
• Manage complex calendars, coordinate meetings and events, anticipate conflicts, protect focus time, and adjust priorities.
• Prepare expense reports, review and approve HR expenses, and arrange domestic and international travel.
• Track commitments, follow-ups, talent calendar milestones, deadlines, and leadership action items across multiple workstreams.
• Coordinate performance review documentation, onboard new HR team members, and provide cross-coverage for other Executive Assistants.
• Support presentations and Town Halls using PowerPoint and Microsoft Copilot, while building relationships with senior leaders, HR colleagues, assistants, and external stakeholders.

Requirements

• At least 5 years of experience in an administrative role within a professional services organization.
• Advanced proficiency in Microsoft Word, Excel, Outlook, OneNote, PowerPoint, and Microsoft Copilot.
• Comfort adopting new technologies and using AI and data-driven insights to streamline workflows, improve operational effectiveness, and support strategic projects.
• Outstanding interpersonal and communication skills, executive presence, reliability, professionalism, and absolute discretion with confidential information.
• Strong service orientation, proactive problem-solving skills, and the ability to anticipate needs without waiting for direction.
• Excellent organizational, multitasking, prioritization, and project management skills, including tracking logistics, commitments, and follow-through across multiple workstreams.
• High attention to detail and work quality; ability to meet deadlines, handle last-minute changes, and remain flexible and resilient in a fast-paced environment.
• Positive, can-do attitude, flexibility, and a sense of humor.
• Ability to work in the office four days per week and work from home one flexible day per week, with availability for early meetings.

Culture & Benefits

• Collaborative culture that encourages independent thought and healthy debate.
• Flexible work environment with four in-office days and one flexible remote day per week.
• Retirement plan, health, dental, vision, pharmacy, health savings, and flexible spending account coverage.
• Commuter program, employee assistance, life and disability insurance, adoption assistance, backup childcare, tuition and CFA reimbursement.
• Paid leave, holidays, volunteer time, sick time, and vacation time.