Recruiting Coordinator (AI)

Location: San Francisco, United States; on-site

Salary: $90,000–$110,000 per year plus equity

Company

Applied research lab curating data solutions for foundation model development and serving frontier AI labs.

What you will do

• Own interview scheduling and coordination across recruiter screens, technical interviews, on-site interviews, final rounds, and offers.
• Manage candidate logistics, communications, follow-ups, and the overall candidate experience.
• Partner with recruiters and hiring managers to schedule interviews quickly and accurately.
• Maintain candidate records, feedback status, interviewer availability, and process reports in ATS and recruiting systems.
• Prepare interviewers with resumes, scorecards, context, and scheduling details.
• Improve recruiting workflows, templates, documentation, and internal coordination processes while supporting ad hoc talent projects.

Requirements

• 1+ year of experience in recruiting coordination, people operations, executive assistance, operations, or another highly organized coordination-focused role.
• Excellent organizational, communication, judgment, responsiveness, and follow-through skills.
• Ability to manage multiple moving pieces while maintaining accuracy and attention to detail.
• Comfort working with calendars, scheduling, spreadsheets, ATS systems, and recruiting tools.
• Ability to work in a fast-moving startup environment and build processes from scratch.
• Ability to work on-site in San Francisco.

Nice to have

• Experience coordinating technical recruiting processes or working with technical interview loops.
• Experience at a high-growth startup, AI company, technology company, or recruiting agency.
• Familiarity with Ashby, Greenhouse, Lever, LinkedIn Recruiter, Google Calendar, Notion, Linear, or similar tools.
• Experience improving scheduling systems, recruiting templates, or internal process documentation.
• Experience working directly with founders, executives, recruiters, and hiring managers.

Culture & Benefits

• High-ownership role helping build the talent function from the ground up.
• Opportunity to work closely with founders, recruiters, hiring managers, candidates, engineers, and researchers.
• Competitive annual salary and meaningful equity.
• Opportunity to shape recruiting operations and lead process improvements as the company scales.