Recruiting Coordinator (AI)

Location: Remote; ability to work across Pacific and Eastern time zones when necessary

Company

hirify.global builds AI systems and products supporting defense and national security missions.

What you will do

• Own end-to-end scheduling for recruiter screens, hiring manager screens, technical screens, case interviews, virtual onsite rounds, and final interviews.
• Coordinate candidate availability, interviewer calendars, invitations, confirmations, reschedules, cancellations, and last-minute changes.
• Identify scheduling bottlenecks, protect pre-scheduled interview blocks, and maintain interviewer capacity.
• Serve as the candidate point of contact for interview logistics and partner with recruiters on urgent hiring loops.
• Maintain accurate scheduling data and interview records in the ATS.
• Support interviewer onboarding through shadow and reverse-shadow sessions and improve the scheduling process.

Requirements

• At least 1 year of experience in recruiting coordination, executive assistance, or another calendar-heavy operations role.
• Exceptional organization, attention to detail, and ability to manage multiple concurrent processes.
• Strong written communication and a warm, professional tone with candidates.
• Good judgment about rescheduling, escalation, and asking for support.
• Experience with scheduling tools and calendar management; familiarity with Greenhouse and Outlook is preferred.
• Ability to work across Pacific and Eastern time zones when necessary.

Nice to have

• Experience at a startup or high-growth company.
• Technical recruiting experience.
• Experience in defense or a related industry.

Culture & Benefits

• Remote-friendly work environment with WeWork access.
• Health, dental, and vision insurance.
• Unlimited PTO, shared downtime during the federal holiday calendar, and company-wide year-end time off.
• 401(k) match and lifestyle and wellbeing stipends.
• Fully paid parental leave and child and pet care reimbursement during travel.
• Salary top-up during military reserve duty.