Office Manager (AI)

Location: New York, United States; in-office five days per week

Salary: $80K–$100K annually

Company

hirify.global is an AI platform that enables companies to build, train, and serve specialized models across text, image, embedding, audio, and multimodal workloads.

What you will do

• Run the New York office, including workspace relationships, access and security, health and safety, facilities, cleaning, supplies, and daily operations.
• Establish the office cadence through lunches, all-hands meetings, team dinners, offsites, and customer or community events.
• Manage onboarding and offboarding, including equipment, access, desks, local paperwork, and welcomes.
• Host visiting executives, customers, and candidates and ensure smooth office visits.
• Select and manage local vendors across workspace, IT, AV, catering, cleaning, security, and insurance.
• Own the office budget, invoices, renewals, and operational processes as the site grows.

Requirements

• Demonstrated excellence in office management, operations, startup work, fast-paced teams, or another relevant area.
• Strong organization skills and the ability to complete multiple parallel workstreams independently.
• Hands-on approach to vendor management and negotiation, or the judgment and confidence to develop these skills quickly.
• Ability to learn new skills, operate autonomously, and build processes in an ambiguous, fast-changing environment.
• Excellent written and verbal communication with a strong service mindset.
• Warm, calm, dependable, and comfortable setting the tone for an office.

Culture & Benefits

• Work alongside engineers and AI researchers building production AI infrastructure.
• Contribute directly to a fast-growing company developing specialized intelligence products.
• Work in a collaborative environment focused on ownership, curiosity, and practical results.
• Join an inclusive, equal-opportunity workplace committed to diversity.