Executive Assistant (AI)

Location: Hybrid in Ann Arbor, Michigan; residence in or within commuting distance of Ann Arbor, MI and regular in-office presence required.

Base salary: $85,000–$95,000 per year, plus potential equity and bonus.

Company

Deepgram provides real-time voice AI APIs and self-hosted software for speech-to-text, text-to-speech, and production-grade voice agents.

What you will do

• Manage conflict-free calendars and scheduling for the CEO and CTO.
• Plan complex executive travel and respond quickly to changes.
• Manage inboxes, triage requests, and support CTO project tracking.
• Run day-to-day office operations in Ann Arbor, including supplies, vendors, and visitors.
• Coordinate leadership offsites, executive dinners, and team events.
• Maintain expenses, reimbursements, corporate card reconciliation, and AI-powered administrative workflows.

Requirements

• Experience directly supporting an executive with calendar management and travel booking.
• Exceptional attention to detail and the ability to schedule across time zones.
• Daily hands-on use of AI tools and enthusiasm for replacing manual processes with automation.
• Clear professional written communication and sound judgment with confidential information.
• Ability to manage competing requests and remain calm under time pressure.
• Residence in or within commuting distance of Ann Arbor, MI, with regular in-office presence.

Nice to have

• 1–3 years of executive support or similar coordination experience.
• Experience at a technology startup or high-growth company.
• Experience supporting multiple executives or managing office operations.
• Experience building AI automations, custom assistants, or workflows.
• Familiarity with calendar, travel, expense, and communications tools.

Culture & Benefits

• AI use and experimentation are core expectations across the company.
• Work directly with the CEO and CTO while learning from an experienced Executive Assistant.
• Join the development of shared executive-support systems and standards.
• Compensation includes base salary, potential equity, and bonus.
• Work is fast-moving, adaptive, and time-sensitive, with executive-request coverage shared across a two-person team.