Executive Assistant (AI)

Location: San Francisco, in person five days a week, with some evenings required for events.

Company

hirify.global is a frontier data research lab building evaluation systems, environments, and training-data products for leading AI model developers.

What you will do

• Support three co-founders and the team with executive assistance, logistics, and confidential information.
• Plan travel, including flights, hotels, ground transportation, and contingency arrangements.
• Organize team dinners, offsites, onboardings, and hosted dinners for researchers and founders.
• Host candidates and visitors by coordinating schedules, hotels, meals, and onsite logistics.
• Manage office supplies, team meals, new-hire workstations, caterers, venues, and suppliers.
• Build systems and documentation that make events, onsite visits, and onboarding easier to repeat.

Requirements

• Two or more years supporting an executive, founder, or small team, or managing event or hospitality operations.
• Experience managing budgets and negotiating with vendors.
• Clear, warm writing for candidates, guests, and vendors.
• A reliable system for tracking commitments.
• Hospitality mindset, discretion, meticulous attention to detail, willingness to handle varied tasks, and strong follow-through.
• Ability to work in person in San Francisco five days a week, including some evenings for events.

Nice to have

• Experience as the first executive assistant at a company with fewer than 50 people.
• Experience supporting multiple executives simultaneously.
• Experience operating well beyond a defined job description.

Culture & Benefits

• Small, ambitious, close-knit founding team.
• Free meals in the office.
• Healthcare and 401(k).
• 15 days of paid time off per year.
• Relocation assistance.