Workplace Coordinator (AI)

Location: New York, United States. Hybrid role listed as requiring in-office presence five days per week.

Salary: $100,000–$125,000 per year, plus equity.

Company

Baseten provides AI inference infrastructure and developer tooling that helps companies deploy machine learning models in production.

What you will do

• Coordinate front-of-house reception and create a polished experience for employees, candidates, customers, investors, and visitors.
• Plan office space and logistics for onboarding, sales bootcamps, interviews, customer visits, confidential meetings, marketing events, and board meetings.
• Manage conference rooms, phone booths, office supplies, equipment, furniture, mail, packages, and shipping.
• Partner with the Office Manager on vendors, deliveries, physical office operations, and workplace needs.
• Support in-office events with setup, logistics, and post-event space resets.
• Identify workplace issues proactively and own them through resolution.

Requirements

• Exceptional attention to detail, proactive problem-solving, and a high quality bar.
• Strong organization and the ability to manage changing calendars, constraints, requests, and priorities.
• Sound judgment, clear communication, responsiveness, and reliable follow-through.
• Strong relationship-building and service-oriented skills.
• Comfort working in a fast-paced, high-growth environment.
• Able and willing to work from the New York office five days per week.

Culture & Benefits

• Competitive compensation, meaningful equity, and salaries targeted at or above the 90th percentile.
• U.S. employees and dependents receive full medical, dental, and vision insurance coverage.
• Flexible paid time off and a company-wide Winter Break from Christmas Eve through New Year's Day.
• Paid parental leave and a fertility and family-building stipend.
• Company-facilitated 401(k) for U.S. employees.
• Exposure to machine learning startups and related learning and networking opportunities.