Senior Administrative Team Assistant (Impact)

Location: New York City office; onsite work is expected in accordance with a hybrid working policy.

Salary: $100,000–$115,000 annualized, based on a standard 40-hour workweek; $48.08–$55.29 per hour, overtime eligible.

Company

hirify.global is a global investment firm managing investment portfolios, partnering with entrepreneurs, and supporting clients’ lives and legacies.

What you will do

• Provide high-level administrative support to the Head of Impact, including complex calendar management across multiple time zones, travel coordination, itineraries, meeting preparation, and expense reporting.
• Coordinate engagement with clients, donors, partners, and other stakeholders by preparing agendas and materials, tracking follow-ups, and supporting engagement strategies.
• Maintain relationship and pipeline data in Salesforce and use reporting to support business development, fundraising activity, and strategic touchpoints.
• Drive email and event invitation campaigns, including recipient recommendations, outreach coordination, response tracking, and follow-up.
• Plan and execute donor events, multi-party meetings, team meetings, offsites, and other special events.
• Support team operations through philanthropic research, vendor agreements, invoices, reimbursements, meeting notes, internal communications, and process improvements.

Requirements

• 5+ years of experience in an administrative or executive support role.
• Experience supporting senior executives, managing complex schedules across multiple time zones, and coordinating travel logistics.
• Experience building trust and communicating across high-stakes relationships, varied geographies, and cultures.
• Proficiency in Salesforce, including relationship and pipeline data maintenance and reporting.
• Exceptional written and verbal communication skills with stakeholders at all levels.
• Ability to work onsite in the New York City office under the hybrid working policy.

Nice to have

• Experience supporting sales, business development, fundraising, philanthropy, or another relationship-driven team.
• Familiarity with Slack and Google Suite.
• Familiarity with AI tools and technologies.

Culture & Benefits

• Medical, dental, and vision insurance starting on the first day of employment.
• Life and disability insurance, mental health benefits, fertility benefits, back-up childcare, and wellness benefits.
• Matching 401(k) program and commuter benefits.
• Wellness and hybrid-work stipends.
• Tuition reimbursement and support for professional designations, certifications, coursework, books, and supplies.
• Smart-casual dress code.

Hiring process

• Application materials may be prepared with AI, but must accurately reflect the candidate’s own experience, judgment, and voice.
• Interview discussions will focus on personal contributions, reasoning, and practical use of AI tools.