Executive Assistant

Location: New York, New York, United States; applicants are expected to work onsite in the New York office in accordance with the hybrid working policy.

Salary: $120,000–$140,000 per year, plus benefits.

Company

hirify.global is a global investment firm with more than $100B in assets under management, focused on investment portfolios, entrepreneurs, clients’ lives and legacies, and opportunities across sectors.

What you will do

• Manage multiple complex, high-volume executive calendars across several time zones.
• Coordinate domestic and international travel, internal and external meetings, team events, and meeting materials.
• Maintain meeting notes, contacts, and engagement data in Salesforce and other systems.
• Process monthly expense reports and support time tracking and reporting.
• Anticipate executive needs and manage day-to-day priorities with professionalism, discretion, and responsiveness.
• Support Capital Markets initiatives and special projects while collaborating with colleagues, including the London office.

Requirements

• 5+ years of executive support or administrative experience.
• Experience supporting senior executives in a fast-paced, high-growth environment.
• Excellent communication, organizational, and time management skills.
• High integrity, discretion, and sound judgment when handling confidential information.
• Proficiency with Microsoft Office.
• Ability to work from the New York office under the hybrid working policy.

Nice to have

• Experience in venture capital, private equity, private wealth management, management consulting, or investment banking.
• Salesforce experience.
• Familiarity with AI tools and technologies.

Culture & Benefits

• Medical, dental, and vision insurance from the first day of employment.
• Life and disability insurance, family benefits, wellness benefits, mental health support, fertility benefits, and backup childcare.
• Matching 401(k) program and commuter benefits.
• Wellness and hybrid-work stipends.
• Support for professional certifications, tuition reimbursement, and coursework supplies.
• Smart-casual dress code.

Hiring process

• Applicants should be prepared to discuss their experience and personal contributions in their own words throughout the interview process.
• AI may be used when preparing application materials, but submissions must accurately reflect the candidate’s experience, judgment, and voice.