PA to Section Head

Location: Hinxton, Cambridgeshire, United Kingdom; flexible working arrangements including hybrid working patterns. Relocation package available.

Salary: from £3,202.52 per month after tax, plus benefits. Three-year contract, renewable up to a maximum of nine years.

Company

hirify.global-EBI is a global scientific organisation providing databases and tools for the storage, analysis, and dissemination of biological datasets.

What you will do

• Provide high-level personal assistant support to the Section Head, including diary management, email support, meeting minutes, and document preparation.
• Coordinate meetings, conferences, scientific advisory boards, retreats, and other onsite and offsite events.
• Organise travel for Section staff and visitors, including flights, accommodation, taxis, and expense reimbursements.
• Manage the Section’s administrative staff and support onboarding, office allocation, and equipment arrangements.
• Maintain financial and meeting records, reconcile credit cards, process purchases, and manage reimbursement claims.
• Improve administrative and reporting processes while serving as a key contact for colleagues, visitors, and international stakeholders.

Requirements

• Proven executive-level administrative or personal assistant experience, ideally in a large, international, and complex organisation.
• Ability to prioritise and organise work independently while managing competing demands.
• Experience working with staff from multiple countries and understanding cultural differences.
• Experience planning and coordinating travel bookings for up to 70 people.
• Ability to handle confidential matters with diplomacy, tact, and discretion.
• Experience taking meeting minutes, including using AI tools for this purpose; flexibility, self-motivation, and resilience.

Nice to have

• Knowledge of another European language, ideally German.
• Interest in scientific and academic work.
• Willingness to attend meetings outside normal working hours and travel to other locations when needed.

Culture & Benefits

• Hybrid working arrangements in a collaborative and inclusive scientific community.
• Private medical insurance for employees and immediate family, including dental and optical cover.
• 30 days of annual leave plus public holidays, pension provisions, insurance, and annual salary review.
• Relocation support, family and child allowances, parental leave, nursery facilities, and education support for eligible non-UK residents.
• Campus facilities including a shuttle bus, library, gym, cafeteria, sports clubs, and social activities.
• International applicants are offered visa exemptions where applicable.

Hiring process

• Submit a cover letter and CV through the online application system.
• Applications close at 23:59 CET on 01 September 2026.
• A response is expected within two weeks after the closing date.