Office Administrator (Aerospace)

Location: Onsite in Tucson, Arizona, United States. Occasional travel or off-site support may be required.

Company

hirify.global is an end-to-end space company building rockets, spacecraft, and critical subsystems for commercial, exploration, national security, and defense missions.

What you will do

• Support daily office operations, including conference rooms, meetings, interviews, office logistics, and administrative services.
• Create and maintain business documents, presentations, reports, meeting materials, and confidential records.
• Manage purchasing, inventory, supplies, vendor orders, shipping and receiving, mail distribution, and budget tracking.
• Coordinate facilities activities with vendors, Facilities, and IT, including equipment repairs, workspace readiness, and office moves.
• Coordinate catering, employee engagement activities, recognition events, office celebrations, travel, and expense reports.
• Build cross-functional relationships, maintain a professional workplace, and improve administrative processes and operational efficiency.

Requirements

• High school diploma or GED.
• At least 2 years of experience in administration, office management, or a related support role.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proficiency with Adobe Acrobat.
• For work in the United States, eligibility under U.S. Government ITAR regulations is required, including U.S. citizenship, lawful permanent residence, qualifying refugee or asylum status, or eligibility to obtain the required authorizations.
• Ability to work onsite and handle prolonged sitting, standing, walking, computer work, and occasional exposure to moderate noise, dust, and fumes in production areas.

Nice to have

• Associate or bachelor’s degree in business administration, management, or a related field.
• Experience in aerospace, engineering, manufacturing, or government contracting.
• Experience with purchasing, inventory, vendors, travel, expense reporting, budgets, and office events.
• Experience with Concur, Costpoint, SharePoint, or similar enterprise business systems.
• Strong organizational, communication, customer service, judgment, and prioritization skills.

Culture & Benefits

• Work in a collaborative space systems and optical systems environment supporting challenging engineering projects.
• Culture emphasizes teamwork, accountability, adaptability, initiative, and continuous improvement.
• Role includes collaboration with leadership, employees, vendors, Facilities, IT, and multiple departments.
• Use of a company purchasing card and a personal cell phone for occasional vendor and catering communications.