Contract Administrator (Pharma)

TL;DR

Contract Administrator (Pharma): Supporting the commercial and contractual administration of Civil, Structural and Architectural (CSA) works for pharmaceutical projects with an accent on documentation control, variation tracking, and payment processes. Focus on ensuring compliance with EU commercial regulations, maintaining accurate project records, and coordinating effectively with site delivery teams.

Location: Onsite in Gent, Belgium

Company

hirify.global is an international, employee-owned project delivery firm and a world leader in the pharma, food, medtech, and mission-critical sectors.

What you will do

• Manage and control contractual documentation, including notices, correspondence, and commercial submissions.
• Assist in the administration and tracking of CSA variations and change events.
• Support monthly payment application and valuation processes for site works.
• Coordinate with contractors, consultants, and project teams regarding commercial matters.
• Maintain commercial logs, registers, and reporting documentation to ensure audit readiness.
• Support risk identification and claims avoidance through proactive document control.

Requirements

• Experience in construction contract administration, preferably in pharma or regulated manufacturing.
• Knowledge of local contract law, EU commercial regulations, and industry standards like FIDIC or NEC.
• Understanding of pharma construction requirements, including GMP compliance.
• Bachelor's degree or Diploma in Construction Management, Business Administration, Law, or related field.
• Proficiency in English required; Dutch or French language skills are advantageous.

Culture & Benefits

• Commitment to an inclusive and diverse workplace culture.
• Opportunities to work on large-scale international projects in the pharma and medtech sectors.
• Support for professional growth within an employee-owned firm.
• Reasonable accommodations provided for candidates with disabilities during the recruitment process.