Practice Manager and Executive Assistant

Location: Dublin, Ireland

Company

Developing tools that simplify and accelerate software development for quantum computers, with offices in Singapore and Ireland and markets worldwide.

What you will do

• Support the Chief Legal and Compliance Officer, Executive Vice President of Strategic Initiatives, and wider leadership team.
• Maintain complex calendars and coordinate internal and external meetings, including agendas, logistics, meeting papers, minutes, and action tracking.
• Maintain governance records, including terms of reference, membership lists, forward agendas, approval records, and meeting schedules.
• Coordinate travel, process invoices and team expenses, and ensure compliance with applicable policies.
• Prepare high-quality emails and messages, maintain department documents, screen incoming calls, and proactively flag issues or delays.

Requirements

• At least 3 years of administrative or governance experience.
• Exceptional organizational skills, accuracy, and attention to detail.
• Discretion and sound judgment when handling confidential situations, with experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Google Workspace and Microsoft Office.
• Ability to manage competing priorities with reliability, self-motivation, and flexibility.

Culture & Benefits

• Work within an international team operating across Singapore and Ireland.
• Collaborate with executives and leadership across different business lines.
• Operate in a fast-paced environment focused on quantum computing software development.