Operations Associate

Location: Cambridge, MA, United States; on-site

Company

hirify.global is a fast-growing startup developing AI and autonomy solutions for unmanned systems in GPS-denied and contested environments, serving defense, logistics, disaster response, and other commercial applications.

What you will do

• Manage day-to-day office operations, including supplies, equipment, facilities, vendors, visitors, maintenance, and repairs.
• Coordinate meetings, lunches, celebrations, customer and visitor engagements, and other company events.
• Support employee engagement, onboarding, offboarding, and workplace culture initiatives.
• Handle financial administration, including expense reports, invoices, receipts, purchasing, corporate cards, recurring payments, and subscriptions.
• Assist with accounts payable, vendor management, recordkeeping, and coordination with accounting, payroll, insurance, and other service providers.
• Provide executive support, manage special projects, improve operational processes, and solve cross-functional business needs.

Requirements

• 2–5 years of experience in operations, office management, business administration, executive support, finance administration, or a similar role.
• Strong organization, attention to detail, communication skills, ownership, and ability to manage multiple priorities independently.
• Adaptability, resourcefulness, sound judgment, and comfort working without fully defined processes.
• Comfort working with highly technical teams and learning new concepts, tools, and systems.
• Proficiency with Google Workspace, Confluence, Jira, Expensify, and similar productivity or finance tools.
• Must be authorized to work in the United States and may be subject to a government security clearance process.

Nice to have

• Experience supporting a startup or rapidly scaling organization.
• Experience working with engineers, technical teams, external vendors, or professional service providers.

Culture & Benefits

• Opportunity to contribute to a rapidly scaling autonomous intelligence startup.
• Collaborative, high-trust environment focused on innovation, execution, and continuous learning.
• Competitive salary, meaningful equity, and generous benefits package.
• Responsibilities evolve as the company grows, with opportunities to improve processes and take on special projects.