Proposal Coordinator

Location: Hybrid role based in London, Ontario, Canada

Company

hirify.global provides enterprise asset management, maintenance management, planning software, and advisory services for local, First Nations, and regional governments across North America.

What you will do

• Monitor public-sector tender websites daily and identify relevant RFP, RFQ, EOI, award, and roster opportunities.
• Lead proposal responses, including briefings, response plans, kickoff meetings, milestones, schedules, Gantt charts, and submission deadlines.
• Coordinate with account managers and internal teams to gather information, obtain signatures, develop new components, and complete submissions.
• Draft proposal sections, cover letters, presentations, product descriptions, project approaches, and service overviews.
• Maintain the RFP tracker, Salesforce records, shared proposal directories, reusable content libraries, past-performance citations, resumes, and software functionality databases.
• Apply project management, change management, scope management, document-template, and corporate identity processes to improve proposal quality and delivery reliability.

Requirements

• Bachelor’s degree in Business Management, Political Science, or a related field.
• 1–3 years of professional experience in a similar role.
• Excellent writing, proofreading, critical reading, research, and attention-to-detail skills, including the ability to produce long-form documents.
• Knowledge of project management processes across initiation, planning, execution, monitoring and controlling, and project closure.
• Extensive knowledge of the Canadian public sector and experience with public-sector work or policy analysis.
• Experience with Word, Excel, Salesforce, Kantata, Citywide modules, Smartsheet, Google Suite, MailChimp, and GoToWebinar; advanced Word, Excel, and Smartsheet skills are required.

Nice to have

• Experience with legal and contract drafting focused on the federal, provincial, or municipal public sector.
• Experience developing proposals, presentations, reusable proposal materials, or software functionality databases.

Culture & Benefits

• Supportive and engaging “Fun-clusive” workplace culture.
• Encouragement for professional growth and continuous learning.
• Accessibility accommodations are available throughout the recruitment and selection process.
• Human-led recruitment decisions with human review of any AI-assisted recruitment notes.

Hiring process

• Resume review with a response targeted within three weeks.
• Phone interview with the People and Culture team, followed by one or two virtual interviews with the hiring team.
• Final decision within a few days of the last interview, followed by a verbal and formal written offer if successful.