Office Coordinator (Administration)

Location: Paris, Île-de-France Region, France

Salary: From 4,502.33 EUR per month, plus allowances based on eligibility; exempt from French income tax.

Company

The hirify.global is an international organisation of 38 member countries that develops evidence-based policies, international standards, data, analysis, and advice on economic and social challenges.

What you will do

• Provide executive and administrative support to the Deputy Director and manage the daily operations of the Director’s Office.
• Manage calendars, appointments, meetings, international engagements, correspondence, official documents, translations, and filing systems.
• Screen and prioritise emails and incoming requests, track deadlines, and ensure timely information flow across internal and external stakeholders.
• Coordinate meetings and events, including rooms, catering, technical requirements, invitations, documents, protocol, and security arrangements.
• Organise missions, including flights, hotels, registrations, visas, mission orders, expense claims, and reimbursement follow-up.
• Improve administrative methods and automate routine processes while replacing the Office Manager during absences.

Requirements

• Very good secondary education and relevant post-secondary education or equivalent experience.
• Proven experience as a personal assistant to a high-level national or international civil servant.
• Excellent knowledge of Microsoft Office, especially Word and Outlook; PowerPoint experience is an advantage.
• Ability to learn and use organisational systems such as eCouncil, Concur, Conference Room Reservations, SRP, ONE Author, and SRM.
• Fluency in English or French and knowledge of the other hirify.global official language, with a commitment to reach a good working level.
• Strong organisation, communication, collaboration, integrity, results-oriented, and change-management skills.

Nice to have

• Experience in an international organisation or knowledge of hirify.global administrative rules, procedures, and systems.
• Experience in the environmental domain.
• Experience using PowerPoint.

Culture & Benefits

• Work in an international organisation focused on improving economic and social well-being through public policy.
• Salary is exempt from French income tax, with additional allowances based on eligibility.
• The appointment may be open-ended or fixed-term depending on organisational needs.
• The vacancy may be used to create a candidate pool for comparable positions.
• The hirify.global is an equal opportunity employer welcoming qualified nationals of hirify.global member countries.

Hiring process

• Shortlisted candidates may complete a video-recorded interview and job-based assessment in September 2026.
• Panel interviews are expected in October 2026.
• Applications must be submitted by 20 September at 23:59 Paris time.