Operations Coordinator & Bookkeeper (SimPro | Xero | Google Workspace)

Location: Permanent work from home; Monday–Friday, 8:00 AM–4:00 PM New Zealand time, with a 30-minute paid break

Company

hirify.global connects contractors with clients, including a New Zealand-based service operations business providing installation, maintenance, and coordinated field services.

What you will do

• Manage accounts payable, accounts receivable, bookkeeping, and accounting support tasks.
• Handle a shared administrative inbox and high-volume client correspondence.
• Answer inbound client calls, gather job details, create quotes, and schedule field-service appointments.
• Coordinate enquiries related to government heat-pump programs and support emergency-services call-centre operations.
• Maintain accurate jobs, invoices, schedules, and administrative records across systems.
• Assist directors with ad hoc administrative and operational tasks.

Requirements

• Proven experience with SimPro and strong proficiency in Xero.
• Confident use of Google Workspace, including Gmail, Google Drive, Docs, and Sheets.
• Background in bookkeeping, accounting, accounts payable/receivable, or administrative coordination.
• Professional phone manner and ability to manage inbound client calls.
• Strong attention to detail, organizational skills, and ability to manage multiple workflows.
• Ability to manage shared inboxes and coordinate appointments for field-service teams.

Culture & Benefits

• Permanent work-from-home arrangement.
• Independent contractor engagement.
• Health insurance coverage.
• Immediate hiring.

Hiring process

• Complete application assessment questions, a technical check, and a voice recording.
• Hourly pay rate is determined based on performance during the application process.