Virtual Assistant (VA) – Admin Support, CRM & Scheduling (Remote)

Location: Honduras; fully remote. Working hours: U.S. client business hours.

Company

hirify.global is hiring for a client seeking remote administrative and operational support.

What you will do

• Manage calendars, schedule meetings and appointments, resolve conflicts, and coordinate across multiple time zones.
• Draft professional emails, memos, documents, meeting notes, and action items while tracking follow-ups.
• Maintain CRM records, customer and contact data, spreadsheets, trackers, notes, and activity records.
• Organize digital files and documentation, prepare reports and presentations, and conduct research on vendors, competitors, products, and markets.
• Coordinate with customers, clients, vendors, and internal stakeholders, routing requests and following open items through completion.
• Update project trackers, monitor deadlines and deliverables, assist with invoicing and expense tracking, and support light bookkeeping when required.

Requirements

• 1–2+ years of experience in virtual assistance, administrative support, executive support, or remote operations.
• Strong proficiency with Google Workspace and Microsoft Office, plus experience with calendar and scheduling management.
• Strong written and verbal English communication, excellent organization and time management, and close attention to detail.
• Ability to work independently, manage multiple priorities and deadlines, learn new software quickly, and maintain professionalism with clients and stakeholders.
• Availability during U.S. business hours.
• Reliable high-speed internet and a professional remote work setup.

Nice to have

• Experience with HubSpot, Salesforce, Zoho CRM, QuickBooks, Xero, Asana, Trello, Notion, Monday.com, Google Drive, Dropbox, or SharePoint.
• Experience supporting founders, executives, startups, entrepreneurs, U.S.-based businesses, remote teams, or multiple stakeholders.

Culture & Benefits

• Fully remote work environment from Honduras.
• Broad exposure to business operations and modern CRM, productivity, and project management tools.
• High ownership over day-to-day administrative and operational execution.
• Opportunity to work closely with U.S.-based businesses and leadership.
• Career progression toward Senior Virtual Assistant, Executive Assistant, Project Coordinator, Operations Coordinator, or Operations Manager.

Hiring process

• Initial phone screen and Spark Hire introduction video.
• Video interview with a hirify.global recruiter, followed by a practical calendar, inbox management, or research task.
• Client interview, offer, and background verification.