Administrative Assistant (Executive Support)

Location: New Berlin, Wisconsin, United States; flexible hybrid role with approximately one day per week at the New Berlin headquarters

Salary: $50,000–$60,000 annually, depending on experience

Company

hirify.global is an experience marketing agency creating physical, digital, and social brand experiences.

What you will do

• Provide high-level administrative and executive support to agency leaders and senior executives.
• Manage complex calendars, scheduling conflicts, travel arrangements, itinerary changes, and travel disruptions.
• Coordinate meetings and events, including agendas, presentations, room logistics, catering, executive visits, and follow-up actions.
• Manage purchase orders, supplier setup, budgets, legal document routing, organizational charts, presentations, and internal approvals.
• Build trusted relationships with executives, senior leaders, and cross-functional teams.
• Anticipate needs, navigate competing priorities, solve problems, and maintain smooth day-to-day operations.

Requirements

• Strong organizational skills, sound judgment, discretion, and attention to detail.
• Experience supporting senior leaders or executives is strongly preferred.
• Experience coordinating domestic and international travel, meetings, and events.
• Advanced proficiency with Microsoft Office and business systems for travel, expenses, presentations, databases, and administrative operations.
• Professional communication, executive presence, adaptability, and the ability to handle confidential information.
• Ability to work flexibly and occasionally outside standard business hours.

Culture & Benefits

• Flexible hybrid work arrangement with regular headquarters presence in New Berlin.
• Health, vision, and dental insurance.
• 401(k), employee stock purchase plan, disability and life insurance.
• FSA/HSA plans, vacation, personal days, and paid holidays.
• Inclusive workplace focused on belonging, individual strengths, and meaningful impact.