Virtual Executive Assistant

Location: Remote; Philippines or South Africa

Company

hirify.global is a life insurance brokerage with private wealth and facilitation divisions, serving high-net-worth clients with a minimum net worth of $5 million across Africa, the Middle East, and Europe. Policy coverage typically ranges from $1 million to $250–300 million.

What you will do

• Manage the founder’s calendar and inbox daily, prioritizing and actioning items with urgency.
• Own each assigned step of the client transaction process through completion.
• Maintain and update client and deal records in HubSpot or a similar CRM and prepare regular status reports.
• Handle written and remote oral communication with high-net-worth international clients at a polished, luxury-level standard.
• Prepare client-facing materials and internal tracking documents using spreadsheets and Word-processing tools.
• Flag issues, make appropriate independent judgment calls, escalate matters requiring the founder’s input, and support time-sensitive transaction requests.

Requirements

• Strong written and remote oral communication skills, with the ability to represent the brand to high-net-worth international clientele.
• Proficiency with Excel or Google Sheets and Microsoft Word or Google Docs.
• CRM experience is required; HubSpot experience is preferred but not mandatory if able to work efficiently in a similar system.
• Strong calendar and inbox management skills.
• High attention to detail.
• Demonstrated ability to work independently, exercise judgment, and follow a defined process without constant oversight.
• Ability to set up and use a dedicated business phone line such as Google Voice, Zoom Phone, RingCentral, or OpenPhone for international calls.

Culture & Benefits

• Remote, part-time work arrangement.
• Work directly with the founder on high-stakes, high-value client transactions.
• Provide proactive, white-glove service for an exclusive international clientele.