Executive Assistant

Location: Boston, MA, United States; hybrid schedule with 4 days per week in the office and flexibility to work remotely 1 day per week.

Base salary: USD 60,000–110,000 per year, plus potential discretionary corporate bonus or incentives and benefits.

Company

hirify.global provides investment management solutions across global capital markets for institutional clients in more than 60 countries.

What you will do

• Provide comprehensive daily administrative support to the Chief Technology Officer, Chief Architect, Head of AI, and Director of Technology Strategy & Execution.
• Manage complex calendars across multiple time zones and anticipate conflicts, priorities, and scheduling needs.
• Coordinate internal and external meetings, including in-person, hybrid, and virtual sessions; prepare materials and ensure smooth execution.
• Arrange domestic and international travel, prepare itineraries, and resolve travel issues independently.
• Coordinate expense reporting, purchase order entry, documentation, action-item tracking, onboarding, offboarding, shared drives, and process materials.
• Support department-wide initiatives, provide backup coverage to other Executive Assistants, and use AI-enabled tools to improve administrative workflows.

Requirements

• 5–10 years of experience as an Executive Assistant or senior administrative professional, including experience supporting senior leaders in specialized, operationally complex organizations.
• Experience supporting leaders in fast-paced, fast-changing, matrixed organizations.
• Strong critical-thinking and problem-solving skills, with the ability to anticipate needs and act independently.
• High emotional intelligence and the ability to remain flexible, composed, and positive amid shifting priorities and ambiguity.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and commitment to high-quality work.
• Professionalism, integrity, and discretion when handling confidential information.
• Outstanding interpersonal and communication skills, a service-oriented mindset, a collaborative approach, and the ability to build strong relationships and represent leaders effectively.

Nice to have

• Familiarity with agile, product, or iterative delivery models.

Culture & Benefits

• Flexible hybrid work arrangement with 4 office days and 1 remote day per week.
• Retirement plan, health and wellbeing, dental, vision, pharmacy, health savings account, and flexible spending accounts.
• Commuter program, employee assistance program, life and disability insurance, adoption assistance, and backup childcare.
• Tuition and CFA reimbursement, paid holidays, sick and vacation time, volunteer time, and other leave.
• Collaborative culture emphasizing independent thought, healthy debate, and in-person interaction.