Executive Assistant

Location: New York City, onsite five days per week. Some travel is required for team offsites and leadership meetings.

Salary: $90,000–$120,000 annual base salary; hourly equivalent of $43.25–$57.69.

Company

hirify.global operates a platform that helps families find senior living communities and home care providers through personalized support.

What you will do

• Manage high-volume calendars for three executives, resolve conflicts, and align schedules with business priorities.
• Coordinate meetings, agendas, presentations, conference lines, webinars, and related logistics.
• Arrange domestic and international travel, including transportation, accommodations, itineraries, passports, visas, and documentation.
• Prepare expense reports, coordinate workspace and facilities needs, and support onboarding and visitors.
• Plan and execute team offsites and leadership meetings, including venues, meals, travel, accommodations, and onsite support.
• Handle confidential information, research business matters, recommend solutions, improve processes, and lead ad hoc projects.

Requirements

• Must be based in New York City and work onsite five days per week.
• Five or more years of experience as an Executive Assistant, Senior Administrative Assistant, or in a comparable role supporting senior leaders.
• Proven experience managing complex, high-volume calendars for multiple executives.
• Advanced proficiency with Microsoft Office, especially Outlook and calendar-management features.
• Excellent written and verbal communication, organizational, prioritization, problem-solving, and interpersonal skills.
• Sound judgment, discretion, dependability, and the ability to manage sensitive information and multiple deadlines independently.

Nice to have

• Bachelor’s degree.
• Experience planning team offsites, leadership meetings, and complex travel logistics.

Culture & Benefits

• Mission-driven work supporting families and senior care decisions.
• Values include empathy, integrity, ownership, teamwork, adaptability, and solving challenging problems.
• 401(k) with company match.
• Health, dental, and vision insurance.
• Paid time off.