Asset & Wealth Management, Private Wealth Administrative Assistant, Los Angeles

Location: Los Angeles, California, United States; fully onsite at the Los Angeles hirify.global office

Salary: $65,000–$110,000 base salary per year, plus potential discretionary bonus

Company

hirify.global Asset & Wealth Management provides private wealth management services to clients through a global financial services organization.

What you will do

• Provide dedicated administrative support to senior Private Wealth Advisors in a fast-paced Los Angeles team.
• Manage complex calendars, prioritize meeting requests, and coordinate conference rooms, conferencing, catering, and related logistics.
• Coordinate client calls and meetings, including scheduling, materials preparation, and day-of support.
• Arrange high-volume domestic and international travel, including visa procurement, and process expense reports.
• Prepare correspondence, agendas, reports, and other documents while handling confidential client information.
• Support onboarding, office administration, facilities, event planning, shipping, vendor coordination, and ad-hoc projects.

Requirements

• At least 5 years of experience supporting senior executives in a complex environment; financial services experience is preferred.
• Strong judgment, discretion, integrity, professionalism, and diplomacy when handling sensitive information.
• Excellent written and verbal communication, interpersonal, organizational, and prioritization skills.
• Ability to work under pressure, multitask, adapt to unexpected events, solve problems independently, and follow through.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with expense platforms such as SAP Concur and ability to work effectively as part of a team.

Culture & Benefits

• Dynamic, fast-paced team environment supporting Private Wealth Management clients and senior business leaders.
• Competitive US employee benefits and wellness offerings for eligible active, non-temporary employees working at least 20 hours per week.
• Potential eligibility for a discretionary bonus for active employees at fiscal year-end.