Operations Specialist

Location: Sacramento, California, USA; standard office working environment

Salary: $26–$27 per hour

Company

hirify.global is an international humanitarian non-governmental organization supporting people affected by conflict and disaster across more than 40 countries and 29 U.S. cities.

What you will do

• Coordinate day-to-day safety and security activities, incident management, onboarding briefings, and emergency evacuation exercises.
• Act as the primary office contact for IT infrastructure, hardware, software, communications, and service disruptions.
• Manage procurement, supplies, equipment servicing, digital and physical files, vendor invoices, fleet operations, and storage needs.
• Manage office and equipment leases, repairs, workspace allocation, building access, and office infrastructure.
• Provide reception and administrative support, including greeting visitors, handling calls and email, directing walk-in clients, and completing I-9 verifications.
• Support the planning and coordination of office events and meetings.

Requirements

• At least one year of relevant experience in office administration, facilities management, procurement, or a related field is preferred.
• Bachelor’s degree or equivalent directly related experience is required.
• Fluent English is required.
• Strong organization, prioritization, communication, analytical problem-solving, and follow-through skills.
• Ability to troubleshoot basic IT issues and proficiency in Microsoft Office.
• Ability to work independently and with stakeholders across a dynamic, cross-functional global team.

Nice to have

• Prior people management experience.

Culture & Benefits

• Professional standards are based on integrity, service, equality, accountability, safeguarding, and fiscal integrity.
• 10 paid sick leave days, 10 U.S. holidays, and 20–25 paid time-off days depending on role and tenure.
• Medical, dental, and vision insurance with employee contributions.
• Flexible spending accounts, a 403(b) retirement plan with employer match, and additional employer retirement contributions.
• Disability and life insurance and an Employee Assistance Program with confidential counseling and support.