Executive Assistant (AI)

Location: Abu Dhabi, United Arab Emirates

Company

Inception42, a hirify.global company, develops applied AI products and systems for practical deployment across industries, infrastructure, and national-level initiatives.

What you will do

• Manage complex calendars, scheduling, meeting logistics, and leadership priorities across internal and external stakeholders.
• Prepare agendas, briefing notes, meeting materials, follow-up actions, and decision tracking.
• Coordinate domestic and international travel, including itineraries, visas, accommodation, ground transport, and last-minute changes.
• Handle sensitive communications and confidential information with discretion and sound judgment.
• Use AI-enabled productivity tools to improve research, briefing preparation, note synthesis, and administrative workflows.
• Coordinate leadership meetings, external visits, events, and offsites while resolving operational blockers.

Requirements

• Strong experience supporting senior executives in a fast-paced, high-accountability environment.
• Excellent organizational skills, attention to detail, communication, and follow-through.
• Ability to manage competing priorities, shifting timelines, ambiguity, and high-volume coordination.
• High discretion, professionalism, proactive problem-solving, and independent decision-making.
• Strong working knowledge of Microsoft 365, calendar and travel systems, expense management, and modern productivity tools.

Nice to have

• Experience supporting leadership in technology, AI, product, or another complex operating environment.
• Experience coordinating international travel and cross-border stakeholder engagements.
• Experience running leadership meetings, executive visits, or multi-day offsites.

Culture & Benefits

• Open, diverse, and inclusive environment with a global vision.
• Structured training programs and opportunities for professional growth.
• Involvement in innovative, high-tech AI projects.
• Competitive remuneration package with healthcare, education support, leave benefits, and other perks.