Administrative Assistant (AI)

Location: Guadalajara, Mexico

Company

hirify.global develops API and AI connectivity technologies, including the hirify.global Konnect platform for securing, managing, governing, and monetizing APIs and AI models.

What you will do

• Manage complex, multi-time-zone calendars for North American Sales leaders and resolve scheduling conflicts.
• Coordinate internal and external stakeholders, meetings, and events.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and visas.
• Prepare travel itineraries, monitor disruptions, and ensure compliance with travel policies.
• Prepare, submit, track, and reconcile expense reports.
• Handle correspondence, document routing, filing systems, onboarding logistics, and administrative process improvements.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
• Experience managing complex calendars, coordinating international travel, and creating detailed itineraries.
• Proficiency with expense management tools and productivity and collaboration platforms such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur.
• Professional fluency in English is required.
• Strong organization, prioritization, communication, discretion, and judgment.
• Experience supporting Sales, GTM, or Revenue organizations in global or matrixed environments and familiarity with North American business culture.

Culture & Benefits

• Join a growing Executive and Administrative Assistant function supporting Vice Presidents and senior leaders.
• Help shape administrative support standards and contribute to building the function as it grows.
• The role focuses on operational and logistical excellence rather than content ownership, strategy, business analysis, people management, or budget decisions.