Executive Assistant / Office Manager (AI)

Location: On-site in London, England, United Kingdom, with office attendance required five days per week. Ad hoc flexibility may be granted when needed.

Company

hirify.global develops Legal-Grade AI software for enterprise contract and legal work.

What you will do

• Manage the CEO’s and President of Go-to-Market’s calendars, inboxes, meetings, priorities, travel, accommodation, and expenses.
• Act as a discreet gatekeeper and coordinate communications with investors, clients, visitors, internal stakeholders, and external partners.
• Oversee daily London office operations, facilities, supplies, reception, visitors, suppliers, building management, and office expenditure.
• Maintain workplace policies and processes, including fire safety, health and safety, and first-aid compliance.
• Organize effective meetings with agendas, notes, and action tracking.
• Identify and implement technology, automation, and process improvements across executive and office operations.

Requirements

• Professional, brand-conscious, and confidential approach when representing the CEO and President of Go-to-Market.
• Excellent organizational and time-management skills with strong attention to detail.
• Proactive, independent, adaptable, and comfortable managing changing workloads.
• Creative problem-solving skills and a calm, composed approach under pressure.
• Confidence using technology to improve efficiency and productivity.

Culture & Benefits

• Central London office with opportunities for international business travel.
• Pension scheme with Aegon RetireReady.
• Health insurance with BUPA for employees, partners, and dependents from the first day.
• Subsidized life insurance and enhanced maternity and paternity policies.
• Paid sabbatical opportunities.
• £2,000 annual learning and development budget.