Executive & Office Assistant, US

Location: Austin, with required office attendance four days per week; responsibilities also cover offices in New York City and San Francisco. Occasional meetings outside traditional working hours may be required.

Salary: $61,100–$71,000 per year, plus equity.

Company

DeepL is a global AI product and research company developing secure language technology for translation, writing improvement, and real-time voice translation.

What you will do

• Manage visitor access, office operations, procurement, health and safety processes, and workplace improvement initiatives across US offices.
• Coordinate vendors, office projects, budgets, invoices, events, catering, and workplace requests through Jira.
• Support onboarding and offboarding logistics in collaboration with the global office, IT, and People teams.
• Independently manage the US VP Sales calendar, communications, meetings, presentations, and action-item follow-up.
• Coordinate domestic and international travel and reconcile expenses according to company policy.
• Handle confidential information, serve as a first point of contact, and identify process improvements using automation and AI tools.

Requirements

• Advanced business-level English fluency is required for reading, writing, and spoken communication.
• Bachelor’s degree or equivalent professional experience.
• Proficiency in Google Workspace and Mac-based business applications.
• Ability to provide hands-on technical support for meetings and manage complex scheduling with minimal supervision.
• Ability to manage shifting priorities, exercise independent judgment, and handle confidential information with discretion.
• Ability to work in the Austin office four days per week and occasionally attend meetings outside traditional working hours.

Culture & Benefits

• Internationally distributed team representing more than 90 nationalities.
• Open communication, regular feedback, and a growth-oriented work environment.
• Virtual Shares for every employee.
• Regular local, business-unit, onboarding, and company-wide events.
• Monthly full-day Hack Fridays for collaborative projects and experimentation.
• 30 days of annual leave, mental health resources, and location-specific benefits.