Executive Assistant

Location: On-site in Arlington, Virginia, United States

Company

An AI startup operating in a high-growth, venture-backed environment.

What you will do

• Own the CEO's calendar and prioritize competing demands from board members, investors, customers, and leadership.
• Coordinate complex domestic and international travel with limited supervision.
• Serve as the CEO's trusted gatekeeper and manage sensitive information discreetly.
• Build calendar, follow-up, and organizational systems for a fast-moving environment.
• Coordinate scheduling, offsites, board meetings, and special projects with leadership, finance, and People teams.
• Manage expenses, vendors, and evolving administrative or personal tasks.

Requirements

• 7+ years of experience as an Executive Assistant supporting a C-level executive, ideally a CEO or founder.
• Experience at a Series B or later venture-backed startup and in high-growth, ambiguous environments.
• Exceptional judgment, discretion, organization, written communication, and verbal communication.
• Ability to remain calm under pressure, take ownership, and solve problems independently.
• Availability for occasional long or unpredictable hours and urgent work outside standard business hours.
• Comfort with Google Workspace, Slack, Notion, expense platforms, and other productivity tools.

Nice to have

• Experience supporting a CEO through board cycles, fundraising, Series C, IPO preparation, acquisitions, or other major milestones.
• Background in a fast-paced technology or AI company.
• Experience managing support staff or coordinating with other executive assistants.

Culture & Benefits

• Direct visibility into company strategy, board dynamics, and leadership operations.
• High influence over the pace and operating rhythm of the leadership team.
• Fast-moving environment with evolving responsibilities and priorities.